5 Email Habits of Very Productive People

2020-02-19 15:09:14    阅读:340493

Ping! Check email. Ping. Check email again. Ping. Check. Ping. Check. Ping. Check. If youre like most people who sit in front of a computer all day, this probably sounds like you: When youre not currently replyin

g to an email, youre looking to see if you have any new ones. Then when something new does come in, you read it, debate how to respond, then deem it too time-consuming for the moment. Ill get to that later, you think. And if theres nothing new, youre nervously wondering why. Is it because my inbox is full?! So you keep checking back every 15 seconds until something pops upin the meantime deleting all the junk mail that has since clogged your inbox. HEALTH.COM: 12 Reasons to Stop Multitasking Now! But a life tethered to your email means those other projects you want and need to dobe they big reports or personal taskscan get postponed by days, weeks, or months. Not to mention, a new Canadian study found hyperchecking your email can make you (surprise!) more stressed. So we asked five people who have a barrage of emails to answer to tell us how they tame their inbox. Related Stories   

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Read on for their strategies to deal with the deep, dark email crevasse. Set designated reply times I do many quick checks of email throughout the

day to see if theres something high priority and urgent that has come in, but I only allocate two times a day to fully deal with the email that has accumulated. By batching all of the heavy duty email processing into bigger chunks, I can be much more efficient and reduce the feeling of constantly switching tasks. Jacob Bank, computer scientist and co-founder and CEO of the Timeful calendar app HEALTH.COM: 12 Unexpected Things That Mess With Your Memory Pick and choose whats key I respond to priorities as soon as possible, and keep correspondence clear and super positive. Knowing that Ill still never get through all the emails, I prioritize people who are asking for help and opportunities that support my intention. Im also not afraid to use the ! for high priorities or dramatic effect. Tara Stiles, yoga instructor, author of the Make Your Own Rules Diet ($25, amazon.com), and W Hotels fitness partner Email only the quick things  Email works for quick day-to-day correspondence, but when I have something important to discuss or decisions to be made, I pick up the phone. It is always better to hear the person on the other endthe inflection in their voice. Emails can often be misunderstood. Bobbi Brown, makeup artist and Healths contributing beauty and lifestyle editor HEALTH.COM: 13 Ways to Beat Stress in 15 Minutes or Less Sort all your stuff I have found that treating my online mail just like post office mail works wonders. I created folders: Everything from mom folder, workout class folder, celebrity clientele folder, house folder, summer cottage folder, medical folder, kid folders, etc. With emails organized into categories, I can easily do my three stepsfind, take action, or delete. Youll also need to uns

ubscribe from junk. The volume of junk email is tremendous an

d spending time deleting each one is taking precious time away from you. Finally, prioritize emails that need attenti

on that particular day. I hit reply and drag them to the corner of my desktop if I cant get to them at that moment, otherwise I use my other rule, dont leave an email requestanswer asap.

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Thank you! For your security, we've sent a confirmation email to the address you entered. Click the link to confirm your subscription and begin receiving our newsletters. If you don't get the confirmation within 10 minutes, please check your spam folder. Kathy Kaehler, celebrity trainer, author, and founder of Sunday Set-Up, a healthy eating club Responddont mull I try to respond to emails as soon as I see them because otherwise they can get pushed further down the inbox and may be ignored. I recommend you be responsive but not superfluous. By responding quickly and writing short, non-flowery emails, you can create an image of efficiency and attentiveness. Even short words like Thanks or Got it will help you build a culture of trust and signal that you are on top of your inbox.  Roshini Rajapaksa, MD, assistant professor of medicine at the NYU School of Medicine, Healths contributing medical editor, and cofounder of Tula Skincare HEALTH.COM: 10 Nervous Habits That Hurt Your Health This article originally appeared on Health.com  Contact us at editors@time.com.